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This activity has been
directly or indirectly part-financed by the European Union through European
Social Fund - helping develop employment by promoting employability, business
spirit and equal opportunities, and investing in human resources.
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DFE PRIVACY NOTICE 2026/2027
This privacy notice is issued on
behalf of the Secretary of State for the Department of Education (DfE) to
inform learners about the Individualised Learner Record (ILR) and how their
personal information is used in the ILR. Your personal information is used by
the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to
meet our statutory responsibilities, including under the Apprenticeships,
Skills, Children and Learning Act 2009. Our lawful basis for using your special
category personal data is covered under Substantial Public Interest based in
law (Article 9(2)(g)) of UK GDPR legislation. This processing is under Section
54 of the Further and Higher Education Act (1992).
The ILR collects data about
learners and learning undertaken. Publicly funded colleges, training
organisations, local authorities, and employers (FE providers) must collect and
return the data each year under the terms of a funding agreement, contract or
grant agreement. It helps ensure that public money is being spent in line with
government targets. It is also used for education, training, employment, and
well-being purposes, including research.
We retain your ILR learner data
for 20 years for operational purposes (e.g. to fund your learning and to
publish official statistics). Your personal data is then retained in our
research databases until you are aged 80 years so that it can be used for long-term
research purposes. For more information about the ILR and the data collected,
please see the ILR specification at
https://www.gov.uk/government/collections/individualised-learner-record-ilr
ILR data is shared with third
parties where it complies with DfE data sharing procedures and where the law
allows it. The DfE and the English European Social Fund (ESF) Managing
Authority (or agents acting on their behalf) may contact learners to carry out
research and evaluation to inform the effectiveness of training.
For more information about how
your personal data is used and your individual rights, please see the DfE
Personal Information Charter (
https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter
) and the DfE Privacy Notice (
https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education
) If you would like to get in touch with us or request a copy of the personal
information DfE holds about you, you can contact the DfE in the following ways:
• Using our online
contact form
https://form.education.gov.uk/service/Contact_the_Department_for_Education
• By telephoning the DfE
Helpline on 0370 000 2288
• Or in writing to: Data
Protection Officer Department for Education 4th floor 2 St Paul’s Place 125
Norfolk Street Sheffield S1 2FJ
If you are unhappy with how we
have used your personal data, you can complain to the Information
Commissioner’s Office (ICO) at: Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk
Date last updated: January 2026
Privacy Declaration
I confirm that I have received, read and
understood the Privacy Statement and acknowledge how my personal data will be
processed. I understand that LS&C will process my personal data only for
legitimate purposes and in compliance with UK data protection legislation,
including the UK GDPR and the Data Protection Act 2018.